Hilti

We are seeking a proactive and detail-oriented HR Assistant (part time) to provide administrative and operational support to the North Asia Hub HR team. The role will support day-to-day HR operations, mobility administration, and learning administration coordination, enabling the team to focus on strategic projects and transformation initiatives.

What You’ll Do 

1. HR Operations Administration

• Prepare HR documentation, letters, templates, and employee communications.
• Coordinate employee lifecycle activities including onboarding and offboarding.
• Support data quality initiatives.
• Assist in preparing reports, dashboards, and HR operational metrics.
• Support HR transformation and process migration activities as required.

2. Mobility Administration

• Coordinate mobility-related documentation and employee communications.
• Liaise with external vendors and internal stakeholders on relocation, immigration, tax, and mobility support activities.

3. Learning & Development Administration

• Coordinate training logistics, including invitations, registrations, attendance tracking, venue and meeting room bookings.
• Support virtual and physical classroom learning sessions.
• Manage training calendars, learning communications, with Training Management System (TMS)
• Maintain learning records, training survey, information related to learning impact report and learning completion reports.
• Coordinate learning materials and support learning program implementation

4. General Project & Team Support

• Provide administrative support for cross-functional HR initiatives

What You’ll Bring 

• 2-4 years of experience in HR Operations, HR Administration, Mobility Administration, Learning Administration, or related fields.
• Experience supporting regional organizations is preferred.
• Strong administrative and organizational skills.
• High attention to detail and accuracy.
• Comfortable handling confidential employee information.
• Strong Excel and PowerPoint skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and stakeholder coordination skills.
• Fluent English required.